How to Write a Grant Proposal

December 6, 2013

Article by Global Pre-Meds
Hospital doctor shadowing & global health experience programs.

Click here for 2021 shadowing opportunities

When you are looking for funds, it pays to know how to write a grant proposal. Whether you are planning on getting a grant from a government entity or from an independent foundation, a well-written grant proposal will help you achieve maximum success.

Here are the important sections and information that every grant proposal should have:

Shadowing staff in the obstetrics and gynaecology department at Nakornping Hospital Cover Letter: The importance of a good cover letter cannot be overemphasized. This is the first thing anyone is going to read and a bad impression can be difficult to overlook. Take your time writing the cover letter. Make sure it is addressed to a specific person and then state very briefly what you are asking for in the proposal.     

Executive Summary: The executive summary comes immediately after the cover letter. It should contain specific details of the proposed program and written in such a way that with one glance the funder can grasp what it is you are looking for. The executive summary does not have to be overly creative or too long. Aim for short, concise and compelling enough to make the reader want to continue reading.

The ‘Need’ Statement: This is where you work on convincing the grantor about the importance of the work you are planning on doing and how it will help resolve some pressing societal problem. While writing, presume that the reader does not know much of what you do and why it is important, so go ahead and tell them.

Goals & Strategies: In this section, mention details about what your ultimate goals are, what you hope to ultimately accomplish, the timeline within which you aim to meet these objectives and the specific steps you intend to take to achieve these goals within the set timeline. This section of your grant proposal should be as detailed as possible.

Evaluation: This is a crucial part of the grant proposal. You are asking someone for money and it is only natural that they will want to see that that money has been put to good use. Think about how you will determine the impact of your project. Reveal your budgeting and discuss where the money is going to be used. When writing out your evaluation, don’t be tempted to fudge the report. Many funding organizations will almost certainly get an objective assessment done through an outside evaluator.

Budget & Expenses: How much do you estimate your project will cost? Include details of your budget showing expected income and expenses, from administrative, overhead and staff expenses to direct project expenses.

Other Funding Options: Most funders will be relieved to know that there are other funders also supporting the project as it would mean that they have done their due diligence and found your project worth funding.

Information about your Organization: Here you will give a short history of your organization. If you’ve undertaken a similar project before, provide a brief synopsis of its progress and how successful it was. Make sure it is as detailed as possible; don’t be vague.

Before you assemble all of your documents and put them together into a cover folder, take time to proofread through it all very carefully to make sure that there are no spelling or grammar mistakes. Only submit your grant proposal when you are fully satisfied that it is 100% error free.